Pendleton
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Commission Agenda
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Next Meeting: Wednesday, August 16, 2017

AGENDA FOR THE PENDLETON COUNTY COMMISSION MEETING TUESDAY, AUGUST 1, 2017

  1. Call to order
  2. Minutes
  3. Maintenance Report
  4. Open Bids for Paving Parking Lot
  5. American Legion/VFW - Military Artifact @ Ruddle Park
  6. Sign Service Agreement with Wildlife Services
  7. Sign Community Building Rental Agreement
  8. Sign Resolution & Drawdown for SCBG
  9. Review PCB Pledged Securities
  10. Review Sheriff's Settlement Ending 6/30/2017
  11. Review & Approve Sheriff's Commission
  12. Towing Complaint
  13. Diana Mitchell - 911 Update
  14. Fiduciary Appointments
  15. Estate Settlements
  16. Exonerations
  17. Adjourn

UNAPPROVED MINUTES FOR JULY 11, 2017 PENDLETON COUNTY COMMISSION MEETING

AT A REGULAR MEETING OF THE COUNTY COMMISSION HELD FOR PENDLETON COUNTY, WEST VIRGINIA, AT THE COURTHOUSE THEREOF, ON TUESDAY, AUGUST 1, 2017.

PRESENT: GENE McCONNELL, PRESIDENT, AND COMMISSIONER CARL HEVENER AND COMMISSIONER RANDY ROBERSON.

Minutes of the July 11, 2017 meeting of the County Commission were unanimously approved.

MAINTENANCE ISSUES:

  • *There is still a leak at the Pendleton County Community Building when it rains. Karen Pitsenbarger will contact Skyline Roofing again and see what they suggest.

One bid was received for paving of the High Street Parking Lot. Custom Paving & Sealing, Inc. submitted a bid in the amount of $31,175.00. Carl Hevener made a motion to accept the bid, vote unanimous.

Carl Warner, Johnny Smith, Billy Warner, Roy Spencer Bowers and Seth Bowers were in attendance to discuss towing complaints. Those present were reminded that the County is only responsible for having a policy on dispatching. The Commission recommended amending the policy to just one rotational basis, regardless of type of service needed. The Commissioners opened the floor to comments and suggestions. No changes were made at this time.

The Commission requested that Diana Mitchell, 911 Director, work with Karen Pitsenbarger on creating a website that the towing companies would be able to access to see where they are on the rotation schedule. Gene will review the procedures the dispatchers use.

Diana gave an update on the CAD System. She reported that Atlas Geographic will remotely collect addressing data from the CAD System and offer it to companies such as Garmin and Tom Tom.

Diana stated that they are no longer using the 2002 Ford Explorer the County had given them. Karen will put it out for bid to the public.

The American Legion/VFW would like to bring a military artifact to Ruddle Park. Gene McConnell will draft an agreement that the County would bear no expense for the artifact. Carl Hevener made a motion to accept the offer, vote unanimous.

Bruce Minor gave an update on the Hyper Reach System. All phone numbers listed in the phone book have been added to the system. Persons with an unlisted number or a cell phone may register that number with the system. They are currently working to divide the County into geographic areas to make the system more efficient.

On motion of Carl Hevener, vote unanimous, to sign an agreement with the United States Department of Agriculture APHIS Wildlife Services.

On motion of Randy Roberson, vote unanimous to sign the Community Building Rental Agreement with the Division of Forestry to rent one room at $100 per month.

The Commissioners signed a Resolution authorizing a drawdown in the amount of $18,209.34 for the Pendleton County Commission Seneca Rocks Water Project.

Securities pledged to the Pendleton County Commission by Pendleton Community Bank as of June 30, 2017 were reviewed and filed.

The Sheriff’s Settlement for Pendleton County for the fiscal year ending June 30, 2017 was presented by Donald L. Hedrick, Sheriff, approved by the Commission and filed in the County Clerk’s Office.

The Commission unanimously approved the Sheriff’s Commission for tax collections for the fiscal year ending June 30, 2017 in the amount of $15,000.00.

Approval from the State Auditor was received for the Budget Revisions to the General County Fund and Coal Severance Fund for fiscal year 2018.

THE FOLLOWING APPOINTMENTS OF ADMINISTRATORS, EXECUTORS, ETC., DONE BY THE CLERK IN VACATION OF THE COMMISSION, WERE THIS DAY PRESENTED TO THE COMMISSION, APPROVED AND CONFIRMED.

The appointment of Audrey Mowery as Administratrix of the Estate of Orville Mowery, deceased; Bond $500.

The appointment of Peggy Nelson and Anita Warner as Co-Executrixes of the Estate of Herbert Park Huffman, deceased; Bond $18,000 with Anita Warner and Peggy Nelson as Sureties.

The appointment of M. Zelene Harmon as Fiduciary Commissioner in the Estate of Dorothy W. Shears, deceased.

The appointment of Ray R. Mitchell as Administrator cta of the Estate of Warren M. Mitchell, deceased; Bond $1,000.

The probation of the Last Will and Testament of Priscilla Damron, deceased; Witnesses by affidavit, Patricia M. Musgrove and Penny K. Lambert; The appointment of Johnny C. Cook as Executor of the Estate of Priscilla Damron, deceased; Permitted to qualify without bond as per Last Will and Testament of deceased.

The appointment of Ann D. Persinger as Ancillary Administratrix of the Estate of Thomas E. Persinger, deceased; Permitted to qualify without bond as per Last Will and Testament of deceased.

THE FOLLOWING SETTLEMENTS OF ACCOUNTS WERE THIS DAY PRESENTED TO THE COMMISSION, APPROVED AND ORDERED RECORDED AND FILED:

Marlene D. Simmons, Executrix of the Estate of Eddy R. Anderson, deceased; Affidavit and Waiver of Final Settlement

Shirley L. Warner, Executrix of the Estate of Loye Delano Nelson, deceased; Affidavit and Waiver of Final Settlement

Patricia Barrett, Administratrix of the Estate of Vincent James Barrett, Jr., deceased; Affidavit and Waiver of Final Settlement

On motion of Randy Roberson, vote unanimous, the following applications for correction of assessment were approved:

Albert & Carole Lechiara, Franklin District, $57.04 + $25.00 Penalty Treasure Mountain Festival Association, Franklin Corporation, $2,465.48 Jonathan O. Hedrick, Mill Run District, $204.70 Christine A. Curtis, Franklin Corporation, $36.74 Danielle D. Huffman, Franklin District, $30.96 Danielle D. Huffman, Franklin District, $23.64 + $25.00 Aaron Hedrick, Franklin District, $16.70 Janet L. Hill, Franklin District, $106.94 Danny & Paula Bowers, Franklin District, $31.57 + $25.00 Penalty Kimberly Perry, Franklin Corporation, $52.67 + $35.00 Penalty Kimberly Perry, Franklin Corporation, $44.03 + $25.00 Penalty Brandon Mitchell, Sugar Grove District, $96.55 Maxine Burgoyne, Mill Run District, $135.80 Wade T. Arbogast, Bethel District, to increase to $275.80 Betty Lou Propst, Bethel District, to increase to $275.80

ORDERED THAT COMMISSION DO ADJOURN UNTIL WEDNESDAY, AUGUST 16, 2017.

__________________________________________________

PRESIDENT