Pendleton
County
Commission

Commission Agenda
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Next Meeting: Tuesday, May 2, 2017

AGENDA FOR THE PENDLETON COUNTY COMMISSION MEETING TUESDAY, APRIL 18, 2017

  1. Call to order
  2. Minutes
  3. Maintenance Report
  4. Chamber/CVB Update
  5. Selection of Engineering/Architecture Firm for renovations
  6. Review & Sign MOU with Health Department
  7. Set Levy Rates for 2017-2018
  8. Approve use of Community Bldg parking lot for Graduation
  9. Fiduciary Appointments
  10. Estate Settlements
  11. Sheriff's Monthly Financial Settlement
  12. Exonerations
  13. Adjourn

UNAPPROVED MINUTES FOR APRIL 18, 2017 PENDLETON COUNTY COMMISSION MEETING

AT A REGULAR MEETING OF THE COUNTY COMMISSION HELD FOR PENDLETON COUNTY, WEST VIRGINIA, AT THE COURTHOUSE THEREOF, ON TUESDAY, APRIL 18, 2017.

PRESENT: GENE McCONNELL, PRESIDENT, AND COMMISSIONER CARL HEVENER AND COMMISSIONER RANDY ROBERSON.

Minutes of the April 4, 2017 meeting of the County Commission were unanimously approved.

MAINTENANCE ISSUES:

  • *Karen Pitsenbarger has notified Stone Hill Construction, Inc. that would like to have the inside work completed at Clinton Hedrick Community Building in this fiscal year.
  • *Eric Feaster with Frontier has been sending regular updates on telephone work.
  • *The Town of Franklin has signed off on the drawings for the excess parking lot. Kirk Wilson will be informed that he can move forward with the project
  • *The Commission has selected Silling Associates for the columns project.

Carl Hevener reported that students from Hardy, Grant, Mineral, Hampshire and Pendleton are invited to attend the Farm Safety Day sponsored by the Hardy County Farm Bureau. Pendleton County students in the 7th through 12th grades have attended in prior years. The total cost for this program is between $5,000 - $7,000. Randy Roberson made a motion to contribute $1,000 for this program. Carl Hevener seconded, vote was unanimous

Michelle Sites, Director of the Pendleton County Chamber of Commerce and the Convention & Visitors Bureau, gave an update on their activities for 2016. The CVB is up for accreditation renewal this year. She presented a profit and loss statement for 2016 and a budget for 2017 for the CVB.

Carl Hevener made a motion, vote unanimous, to sign an amended Memorandum of Understanding with the Pendleton County Health Department

This being the date for the Commission to officially adopt the levy rates for property taxation, a motion was made by Carl Hevener, vote was unanimous, to approve the following levy rates to be laid on each One Hundred ($100.00) Dollars of assessed valuation of each class of property: Class II Rates 28.60 Class III Rates 57.20 Class IV Rates 57.20 Total Projected Revenue 1,938,474 Less Uncollectable Taxes, Exonerations & Delinquencies 96,924 Less Tax Discount 36,831 Total Projected Property Tax Collection 1,804,719 Less Assessor Valuation Fund 36,094 NET AMOUNT TO BE RAISED BY LEVY 1,768,625

On motion of Randy Roberson, vote was unanimous, to allow Pendleton County High School to use the parking lot at the Pendleton County Community Building during the May 27th graduation

THE FOLLOWING SETTLEMENT OF ACCOUNTS WERE THIS DAY PRESENTED TO THE COMMISSION, APPROVED AND ORDERED RECORDED AND FILED:

Michael R. Waggy, Executor of the Estate of Warren R. Waggy, deceased; First and Final Settlement

Rowena Shore, Administratrix of the Estate of Charles E. Samples, deceased; Waiver of Final Settlement

Carl W. Simmons, Executor of the Estate of Susie A. Simmons, deceased; Affidavit and Waiver of Final Settlement

THE FOLLOWING APPOINTMENTS OF ADMINISTRATORS, EXECUTORS, ETC., DONE BY THE CLERK IN VACATION OF THE COMMISSION, WERE THIS DAY PRESENTED TO THE COMMISSION, APPROVED AND CONFIRMED.

The appointment of Patricia Barrett as Administratrix of the Estate of Vincent James Barrett, Jr., deceased; Bond $500.00 with Carolyn S. Warner as Surety.

The appointment of George I. Sponaugle, II as Fiduciary Commissioner of the Estate of Ralph E. Nelson, Sr., deceased.

The probation of the Last Will and Testament of Eddy R. Anderson, deceased; Witnesses by affidavits, Penny K. Lambert and Patricia M. Musgrove; The appointment of Marlene D. Simmons as Executrix of the Estate of Eddy R. Anderson, deceased; Permitted to qualify without bond as provided in the Last Will and Testament of the deceased.

Cara Maxson and Greg Kepner from the State Auditor’s Office will be conducting an audit for fiscal year ending June 30, 2016 at a cost of $24,080.

The Sheriff’s Monthly Financial Settlement for March, 2017 was recorded and filed.

No exonerations were presented.

ORDERED THAT COMMISSION DO ADJOURN UNTIL TUESDAY, MAY 2, 2017.

__________________________________________________

PRESIDENT