Pendleton
County
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Commission Agenda
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Next Meeting: Tuesday, September 18, 2018

AGENDA FOR THE PENDLETON COUNTY COMMISSION MEETING TUESDAY, SEPTEMBER 18, 2018

  1. Call to order
  2. Minutes
  3. Maintenance Report
  4. Dave Seymour - Secretary Position
  5. Open Bids for 911 Road Maintenance
  6. Appoint Poll Workers for General Election
  7. Sign Service Agreement with Wildlife Services
  8. HAVA Election Grant Funds Update
  9. SCBG Drawdown & Resolution
  10. Review Fall Publication List/2017 Tax Year
  11. Sheriff's Monthly Financial Statement for August
  12. Fiduciary Appointments
  13. Estate Settlements
  14. Exonerations
  15. Approve Bills
  16. Adjourn

UNAPPROVED MINUTES FOR SEPTEMBER 18, 2018 PENDLETON COUNTY COMMISSION MEETING

AT A COUNTY COMMISSION CONTINUED AND HELD FOR PENDLETON COUNTY, WEST VIRGINIA, AT THE COURTHOUSE THEREOF, ON TUESDAY, SEPTEMBER 18, 2018.

PRESENT: GENE McCONNELL, CARL HEVENER AND RANDY ROBERSON.

Minutes of the September 4, 2018 meeting of the County Commission were unanimously approved.

MAINTENANCE

*The water heater in the County Clerk’s Office was leaking and is in the process of being replaced.

*The motor on the air conditioning unit for the Sheriff’s Office blew and will be replaced this week.

*Work is ongoing in the PCCB parking lot to alleviate pooling water. Carl Hevener suggested looking into finishing the parking lot project over the next year or two.

*Karen Pitsenbarger mentioned that storage space in the Courthouse is getting very tight. She suggested purchasing a storage building to place in the parking lot or finding somewhere else to store things.

Dave Seymour reported that Janet Hartman had been hired as the new Secretary. The Commission agreed to allow Elizabeth Bodkin, who is retiring, to come in as needed over the next year for training purposes. Dave stated that it should only be about 15 – 20 days total.

No bids were received for the 911 road maintenance. The Commission decided to have a meeting with several contractors in the area to hear what their concerns are in regards to the road maintenance.

Karen Pitsenbarger is requesting an extension for the columns project. The manufacturing of the replacement columns is taking longer than had been anticipated.

THE FOLLOWING LIST OF ELECTION OFFICIALS HAVING BEEN SUBMITTED TO THE COMMISSION FOR APPROVAL BY ISAAC SPONAUGLE III, CHAIRMAN OF THE DEMOCRATIC EXECUTIVE COMMITTEE, AND ROGER D. DAHMER, CHAIRMAN OF THE REPUBLICAN EXECUTIVE COMMITTEE, FOR APPROVAL FOR THE GENERAL ELECTION TO BE HELD NOVEMBER 6, 2018, WERE APPROVED AND CONFIRMED BY THE COMMISSION.

RECEIVING BOARD PRECINCT NO. 1 PRECINCT NO. 2 FT. SEYBERT BRANDYWINE Jane Simon Jerline Moates Jane Conrad Nila Bland Sandra Hevener Judy Snyder Nancy Evick Mary J. Eye Stephanie Adkins Jeralyn Swigunski PRECINCT NO. 3 PRECINCT NO. 5 CIRCLEVILLE FRANKLIN (Courthouse South) Priscilla Mullenax Marsha R. Nelson Luci Raines Nancy Bowers Kathy Teter Katie George Anita Davis Mary Ora Arbogast Dorothy Bennett Marian Wilfong PRECINCT NO. 6 PRECINCT NO. 7A FRANKLIN (Courthouse-North) FRANKLIN (High School) Shelia Lambert Cyrena Harper Tom Patch Sue Sites Terry Ryan Jo Ann Dever Arnold Lambert Patty Willis John Kimble Macie Dahmer PRECINCT NO. 7B PRECINCT NO. 8 FRANKLIN (High School) UPPER TRACT Lula Belle Kline Ruby Gale Roberson Barbara Parker Virginia Rodgers Donald Kopp Darlene Miller Tom Kline Freda Calhoun Mary L. Hedrick Delores Shirk PRECINCT NO. 9 PRECINCT NO. 11 KLINE SUGAR GROVE Emma Kate Hathaway Elaine Rexrode Faye Kile Gary Sheffer Barbara Seymour Paula Mitchell Lowell Wayne Hedrick Phil Downs Arvella Greenawalt Helen Nash PRECINCT NO. 12 PRECINCT NO. 13 SINNETTS LANE SENECA ROCKS Joanne Moyers Doretha Sites Nancy Bennett Sandy Young Sandra Simmons Rose Mary Vance Jacqueline Hills Mickey Huffman Wilmer Shank Dottie Roy PRECINCT NO. 14 RIVERTON Nancy Watson Berlin Harper Dorothy Nelson Wayne George Josephine Day

On motion of Carl Hevener, vote unanimous, to sign an agreement with the United States Department of Agriculture APHIS Wildlife Services.

Elise White informed the Commission that the County had been awarded the full amount requested from the Help America Vote Act (HAVA) grant in the amount of $115,379.84. The new voting equipment has arrived and installation and training will begin September 25.

Upon motion of Carl Hevener, vote unanimous, the Commission signed a Resolution and drawdown of funds from the Region 8 Small Cities Block Grant for the Seneca Rocks/Riverton Water Project in the amount of $9,000.

The Fall Publication list for tax year 2017 was presented by the Sheriff, approved and ordered filed.

The Sheriff’s Monthly Financial Statement for August 31, 2018 was recorded and filed.

THE FOLLOWING APPOINTMENTS OF ADMINISTRATORS, EXECUTORS, ETC., DONE BY THE CLERK IN VACATION OF THE COMMISSION, WERE THIS DAY PRESENTED TO THE COMMISSION, APPROVED AND CONFIRMED.

The probation of the Last Will and Testament of Sandra Fay Thompson, deceased; Witnesses by affidavit, Tom Arbogast and Traci Eidell; The appointment of Winston Durand Bonner as Executor of the Estate of Sandra Fay Thompson, deceased; permitted to qualify without bond as per Last Will and Testament of deceased.

The appointment of George I. Sponaugle, II as Fiduciary Commissioner in the Estate of Elizabeth Lucille Judy, deceased.

THE FOLLOWING SETTLEMENT OF ACCOUNTS WERE THIS DAY PRESENTED TO THE COMMISSION, APPROVED AND ORDERED RECORDED AND FILED:

Calvin H. Thompson, Executor of the Estate of Edith G. Harman, deceased; Affidavit and Waiver of Final Settlement

James Paul Geary, Ancillary Administrator of the Estate of Frank Grafton Grimes, Jr., deceased; Waiver of Final Settlement

V. R. Homan, Jr., Executor of the Estate of Jeanne B. Homan, deceased; Affidavit and Waiver of Final Settlement

Elizabeth Ann Bodkin, Executrix of the Estate of Richard D. Hevener, deceased; Waiver of Final Settlement

Mary Faye Kile, Administratrix of the Estate of George Arlin Kile, deceased; Waiver of Final Settlement

Donald L. Hedrick, Sheriff of Pendleton County, Administrator of the Estate of Edward Allen Moore, deceased; Report of Receipts, Disbursements and Distribution; Affidavit

On motion of Randy Roberson, vote was unanimous, the following applications for correction were approved:

Harvey J. Vance, Union District, $1,115.84

ORDERED THAT COMMISSION DO ADJOURN UNTIL TUESDAY, OCTOBER 2, 2018.

__________________________________________________

PRESIDENT