Pendleton
County
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Commission Agenda
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Next Meeting: Tuesday, June 5, 2018

AGENDA FOR THE PENDLETON COUNTY COMMISSION MEETING TUESDAY, MAY 15, 2018

  1. Call to order
  2. Minutes
  3. Maintenance Report
  4. Student Recognition
  5. Parking Lot Use for Graduation
  6. Sign SCBG Drawdown & Resolution
  7. Review/Sign Contract for Columns
  8. Cancelled Orders
  9. Library Board Appointment
  10. Sheriff's April Monthly Financial Statement
  11. Review Candidate Campaign Finance Reports
  12. Estate Settlements
  13. Fiduciary Appointments
  14. Exonerations
  15. Approve Bills
  16. Adjourn

UNAPPROVED MINUTES FOR MAY 15, 2018 PENDLETON COUNTY COMMISSION MEETING

AT A COUNTY COMMISSION CONTINUED AND HELD FOR PENDLETON COUNTY, WEST VIRGINIA, AT THE COURTHOUSE THEREOF, ON TUESDAY, APRIL 17, 2018.

PRESENT: GENE McCONNELL, CARL HEVENER AND RANDY ROBERSON.

Minutes of the May 1, 2018 meeting of the County Commission were unanimously approved.

The Commissioners recognized Pendleton County High School students Priscilla Bennett and Kenton Tharp for winning first place in Division III, US History, Group State Social Studies Fair.

On motion of Carl Hevener, vote unanimous, to allow Pendleton County High School to use the parking lot at the Pendleton County Community Building during the May 26th graduation.

MAINTENANCE

  • *The roof of the Pendleton County Community Building is still leaking. Skyline Roofing has been contacted to repair but have not done so. Karen Pitsenbarger will contact someone else for repairs. Some of the floor tiles will also need to be replaced.

On motion of Carl Hevener, vote unanimous, the Commission signed a Resolution for a drawdown of funds for the Seneca Rocks Water Project.

Local residents, Sherwin Kimble, Ronnie Kimble and Paul Judy attended the meeting to discuss the issues with trailers and campers located in the FEMA determined flood zone. Their main concern was the consequences of damage to bridges and other property during a flood when these campers and trailers are washed down the river. Gene McConnell explained that there is no zoning in Pendleton County. An ordinance was passed in 2009 stating requirements that must be met for any trailers/campers placed in the flood zone after that date.

On motion of Carl Hevener, vote unanimous, pending review/approval from Kevin Sponaugle, Prosecuting Attorney, the Commission will sign the contracts for work on the columns/steps of the Courthouse.

On motion of Carl Hevener, vote unanimous, cancelled orders in the amount of $55.97 were approved by the Commission.

Jim Blizzard resigned from the Library Board. On motion of Carl Hevener, vote unanimous, Paula Waggy was appointed to finish his term through June 30, 2019. Cary Hevener was reappointed to a five-year term beginning July 1, 2018.

The Sheriff’s Monthly Financial Statement for the month ending April 2018 was reviewed and filed.

Maggie Anderson from the Family Crisis Center, Inc. would like to rent a room in the Pendleton County Community Building at a reduced rate for a trial period of six months. On motion of Carl Hevener, vote unanimous, the Commission agreed to a 50% discount for the trial period. If they wish to continue after the trial period, the rent will revert to the normal rate. After three months, Ms. Anderson will attend a Commission meeting to provide a statistical report on the response of having a local office in Pendleton County.

The Commission reviewed Campaign Financial Statements for the following candidates: J.D. Wilkins, Wayne Howard and Lloyd Bowers.

THE FOLLOWING APPOINTMENTS OF ADMINISTRATORS, EXECUTORS, ETC., DONE BY THE CLERK IN VACATION OF THE COMMISSION, WERE THIS DAY PRESENTED TO THE COMMISSION, APPROVED AND CONFIRMED.

The probation of the Last Will and Testament of Diana K. Thompson, deceased; Witnesses by affidavit, Louise Moore and Tamara J. Smith; The appointment of Dempsey D. Thompson as Executor of the Estate of Diana K. Thompson, deceased; permitted to qualify without bond as per Last Will and Testament of deceased.

The appointment of James Paul Geary II as Ancillary Administrator of the Estate of Frank Grafton Grimes, Jr., deceased; Bond $1,000.00 with Kathy Bowers as Surety.

THE FOLLOWING SETTLEMENT OF ACCOUNTS WERE THIS DAY PRESENTED TO THE COMMISSION, APPROVED AND ORDERED RECORDED AND FILED:

Janet C. Bennett, Administratrix of the Estate of Genevieve Bennett Turner, deceased; Report of Distribution

Douglas Scott Alt, Executor of the Estate of Mary Kay Alt, deceased; Affidavit and Waiver of Final Settlement

There were no exonerations.

On motion of Gene McConnell, all commissioners voting in the affirmative, they adjourned into Executive Session at 10:50 a.m. to discuss a personnel issue. No action was taken during the Executive Session. Motion was made to reconvene into Regular Session at 10:58 a.m.

On motion of Carl Hevener, vote unanimous, the Commission agreed to pay legal defense fees for a former employee of the County.

The County Clerk informed the Commission that there was an opening in that office, the position has been advertised and applications are currently being accepted.

ORDERED THAT COMMISSION DO ADJOURN UNTIL TUESDAY, JUNE 5, 2018.

__________________________________________________

PRESIDENT