Pendleton
County
Commission

Commission Agenda
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Next Meeting: Tuesday, October 16, 2018

AGENDA FOR THE PENDLETON COUNTY COMMISSION MEETING TUESDAY, OCTOBER 2, 2018

  1. Call to order
  2. Minutes
  3. Maintenance Report
  4. Dave Barton - Insurance Update
  5. Sign Application & Resolution for RMPG
  6. Proclamation for Breast Cancer Awareness
  7. Gary Cogle, Auditor's Office
  8. Approve Financial Statements for Fiscal Year Ending June 30, 2018
  9. 911 Tower Access Roads Maintenance
  10. Sign Engagement Letter for County Audit for Fiscal Years 2017 & 2018
  11. Fiduciary Appointments
  12. Estate Settlements
  13. Exonerations
  14. Approve Bills
  15. Adjourn

UNAPPROVED MINUTES FOR OCTOBER 2, 2018 PENDLETON COUNTY COMMISSION MEETING

AT A COUNTY COMMISSION CONTINUED AND HELD FOR PENDLETON COUNTY, WEST VIRGINIA, AT THE COURTHOUSE THEREOF, ON TUESDAY, OCTOBER 2, 2018.

PRESENT: GENE McCONNELL, CARL HEVENER AND RANDY ROBERSON.

Minutes of the September 18, 2018 meeting of the County Commission were unanimously approved.

MAINTENANCE

*The water heater in the Pendleton County Community Building broke and flooded, and has been replaced. Are still trying to determine where the ceiling leak is coming from.

*Columns were supposed to ship on Sunday, should be here sometime this week. The handrails should also be arriving this week.

Upon motion of Carl Hevener, vote unanimous, the Commission signed a Resolution to submit a grant application to the West Virginia Division of Culture and History for funding to be used towards personnel to do back-indexing and to encapsulate three of the old Minute books in the County Clerk’s Office.

The Commission signed a Proclamation declaring October, 2018 as Breast Cancer Awareness month.

The Financial Statements of Pendleton County for the fiscal year ended June 30, 2018 was presented by the County Clerk. All Commissioners signed to approve the Financial Statements, publish a copy in the Pendleton Times and mail a copy to the State Auditor.

The Commission discussed the 911 Tower Access Road maintenance. Bill Nelson had submitted a proposal with estimates for road work. Gene McConnell will work up an agreement based on those estimates for review at the October 16, 2018 meeting. The Commissioners agreed to use a three-year contract with the option to renew and to include a clause for reasons of termination by either side.

Dave Barton with Shenandoah Valley Group gave an update on the County’s health insurance plan. Blue Cross Blue Shield submitted premiums for the upcoming plan year with a 2.3% increase. Upon motion of Carl Hevener, vote unanimous, the Commission agreed to continue with Blue Cross Blue Shield for the plan year beginning December 1, 2018.

Gary Cogle from the State Auditor’s Office addressed the Commission about the Transparency Site Program that the Auditor’s Office presented previously. Mr. Cogle informed the Commission that the Auditor’s Office would initially cover the start-up fees. Upon motion of Carl Hevener, vote unanimous, the Commission agreed to have the County Clerk explore this program in depth and to agree to implement if feasible.

Upon motion of Carl Hevener, vote unanimous, the Commission signed the engagement letter from the State Auditor to perform the County’s audit for fiscal year ending June 30, 2017 at a cost of $25,980 and for fiscal year ending June 30, 2018 at a cost of $28,100.

THE FOLLOWING APPOINTMENTS OF ADMINISTRATORS, EXECUTORS, ETC., DONE BY THE CLERK IN VACATION OF THE COMMISSION, WERE THIS DAY PRESENTED TO THE COMMISSION, APPROVED AND CONFIRMED.

The appointment of Teresa Townsend, as Administratrix in the Estate of Wanda M. Delawder, deceased; Bond $3,600.00.

The appointment of Marla Zelene Harman as Fiduciary Commissioner in the Estate of Warren Rexrode, deceased.

The appointment of George I. Sponaugle, II as Fiduciary Commissioner in the Estate of James Reid Homan, deceased.

THE FOLLOWING SETTLEMENT OF ACCOUNTS WERE THIS DAY PRESENTED TO THE COMMISSION, APPROVED AND ORDERED RECORDED AND FILED:

James Paul Geary, Ancillary Administrator cta of the Estate of Shirley M. Rohrbaugh, deceased; Waiver of Final Settlement

Loretta Hook Cook, Executrix of the Estate of Edwin George Simmons, deceased; Affidavit and Waiver of Final Settlement

There were no exonerations.

ORDERED THAT COMMISSION DO ADJOURN UNTIL TUESDAY, OCTOBER 16, 2018.

__________________________________________________

PRESIDENT